SAFE Speaker Bureau Guide

Preliminary Steps

• Identify guest speakers that your SAFE Chapter would like to invite from the SAFE Speaker Bureau, based on the topic of discussion and purpose of the event, whether an educational module, latest research work, etc (Speaker must also agree on the topic).

• Fill out Speaker Bureau Request Form, and SAFE HQ will connect your Chapter with the Speaker within a a few business days.

Planning Your Event

• Choose times and dates that will not conflict with exam

• If in-person, secure a meeting location (i.e., multipurpose rooms, conference rooms, student centers, etc.) 4-6 weeks in advance

• Confirm the event date/time and in-person/virtual availability with the Speaker on email.

• Schedule a meeting with the Speaker to discuss the topic, related materials (e.g., presentation slides), and any additional support they need

• Based on the event format (e.g., Q&A, educational presentation, workshop), prepare an agenda that includes time for introductions, time for additional questions, and closing remarks

• Prepare publicity materials for the event (e.g., social media posts, flyers, email blasts)

• Start publicizing the event about 1 - 1.5 months prior to the event

Week of Event

• Confirm that the presentation materials have been prepared

• Ask the Speaker to email their materials to the Chapter to avoid troubleshooting issues on the day of the event

• Remind the Speaker and the attendees of the event time and location. If virtual, make sure to include the Zoom link